Several times a year I find myself on the road editing on-location with clients. These travel jobs are usually a convention, corporate conference or incentive trip. The locations can be as close as Chicago (20 miles away) or as far as Thailand and Hong Kong. I have a travel system that’s in cases and ready to go at a moments notice, and each year this part of our business at Edit Creations has grown.
One concern I always have when doing these jobs is having a system go down while being far away from the office. Part of my safety net is having a second laptop with me on every trip. I learned my lesson the hard way when a few years ago one of our editors was doing a job in California and the a AJA IO box stopped working. It was a Saturday so I couldn’t get in touch with tech support at AJA and no amount of google searching helped find a solution. By Monday the job was going to be all over, videos laid off or not. So in that case, after troubleshooting all night on the phone and realizing it was not going to be fixed, with only a 4 hour window I had to shower, head to the office and make a second system from one of our edit bays, stop and Home Depot and buy a hand truck and head to the airport. I made it in time to save the day, but it burned though all of the profits for the job.
While having 2 systems is great security, I always want to have the ability to troubleshoot, test or rebuild a machine with all of the needed software on site, should the need arise. In my worst case scenario that I play back in my head (rehearsing it like a fire drill) I imagine running to a local Apple Store, buying a new machine on the spot and reinstalling everything I need to get the job done.
Up until recently I’ve always brought with me a small selection of DVD’s. Everything from all of the original FCP and Adobe install disks, to Disk Warrior and a system restore disk. While this would obviously work, there is a better way. Why not buy a new, small portable FW drive (or even better, use one of those old drives that you have laying around) and created a multi-partition boot drive that contains everything? Then, not only do you have everything you need in one place, booting and running off of the FW drive will be much faster then working off your DVD drive.
The rest of this post will show you how to create your own emergency boot drive that is the perfect companion to your travel system.